Posted 9/14/2016
Job Title:
Parish Secretary
Hours:
Full time
Parish:
Mary, Seat of Wisdom
920 Granville Avenue
Park Ridge, IL
Description:
See website for complete job description. Answers phones and screens calls for the Pastor and other staff, takes messages or transfers the call to the appropriate party. Schedules, records and communicates arrangements for masses, baptisms, funerals, weddings, and individual communions/confirmation. Adds sick & deceased names to weekend Universal Prayers. Maintains sacramental records and process requests for sacramental records. Keeps parishioner database – PDS (Parish Data System) – updated, which includes new parishioner registration, introductory mailings, contribution envelopes. Arranges for the use of Parish facilities (Annex, Church & Gathering Space) pending the Pastor’s approval and when necessary arranges to have maintenance properly set up for activities. Provides an appropriate level of hospitality to visitors and meeting attendees, including arranging for coffee and/or other refreshments when required or instructed by Pastor.
Requirements:
Four days per week, 30 hours per week.
High school graduate, GED or equivalent; Some college or formal secretarial training preferred. Minimum of 3 years of related office experience or equivalent combination of formal education and related work experience.
Basic knowledge of Microsoft Word, Access and Excel; filing and other general office skills required; Advanced applications of the Microsoft Office suite, bookkeeping, and dictation/transcription, knowledge of Publisher preferred. Available to work five days/week as needed.
Special Directions:
Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”
External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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